Board of Trustees Meetings for 2013 – 2014

July 17, 2013 @ 9:30 am

  • Minutes of the Wednesday, July 17th, 2013 Meeting

    1. Call to Order at 9:34 am by Levan. Present were Moore, Lapple, Sellin and Andrews. Zubiller and Chmielewski were also present.
    2. Nicole Turzillo Head of Technical Services gave a presentation on how materials are ordered and processed at the Library. She gave us a step by step process from deciding on what materials to order to what happens when they arrive at the Library.
    3. The Minutes of the June 19, 2013 meeting were reviewed. A motion to approve, with the following change: “A motion was made to approve Personnel Report was made by Lapple and seconded by Moore. Approved”, was made by Moore and seconded by Lapple. Approved.
    4. The Board received a few Thank You notes from the staff for performance bonuses they received.
    5. A motion to approve Personnel Report was made by Moore and seconded by Lapple. Approved.
    6. The Treasurer’s Report was reviewed. A motion to approve the monthly bills was made by Andrews and seconded by Sellin. Approved. A motion to adjourn the regular meeting was made by Andrews and seconded by Sellin at 10am. A motion to re-open the regular meeting was made by Andrews and seconded by Moore at 10:10am.
    7. The Reports were read with interest.
    8. The Mission and Goals committee did not meet.
    9. The Membership Committee did not meet.
    10. Marilyn McCoy has accepted the position as the president of Friends of Westhampton Free Library.
    11. New Business:
      1. A motion to approve funds transfers as requested by Director was made by Moore seconded by Andrews. Approved.
      2. NYLA conference was tabled until a final amount is presented.
      3. A motion to approve Biblioteca Support and Maintenance Service Agreement for $7,306.49 was made by Levan seconded by Andrews. Approved.

    A motion to adjourn the meeting was made by Sellin seconded by Lapple at 10:40am.

    The next regular meeting is scheduled for Wednesday, August 21st, 2013 at 9:30am

 

August 21, 2013 @ 9:30 am

  • Minutes of the Wednesday, August 21st, 2013 Meeting

    1. Call to Order at 9:35 am by Levan. Present were Lapple, Sellin and Andrews. Zubiller and Chmielewski were also present.
    2. Nola Thacker, Program Coordinator talked about programing in Libraries. Programing in Libraries is changing; it’s all about creating the 3rd space, which is a space people go to after home or work. We have accomplished that as a Library. There are two programing groups that meet to discuss what works and what doesn’t in programing throughout the county: SCLS Humanities Roundtable and East End Programmers Association. Our program attendance went up from 1,719 in 2004 to 12,814 in 2013, just last month in July we hosted 159 programs.
    3. The Minutes of the July 17th, 2013 meeting were reviewed. A motion to approve was made by Sellin and seconded by Lapple. Approved.
    4. The Minutes of the July 9th, 2013 meeting were reviewed. A motion to approve was made by Andrews and seconded by Sellin.
    5. A motion to approve Personnel Report was made by Lapple and seconded by Andrews. Approved
    6. The Treasurer’s Report was reviewed. A motion to approve the monthly bills was made by Sellin and seconded by Levan. Approved
    7. The Board received a thank you note from Jane Maningo for the performance bonus she received.
    8. The Reports were read with interest. The Board would like to see a whole page in the newsletter devoted to all resources available through the Library’s website.
    9. The Mission and Goals committee did not meet.
    10. The Membership Committee did not meet.
    11. There was no Friend’s report.
    12. New Business:
      1. CD renewal was tabled to the next meeting
      2. A motion to approve PLA conference was made by Sellin and seconded by Lapple. Approved.
      3. Tutoring Policy was tabled to the next meeting.
      4. Photography for behind the Circulation Desk was tabled.
      5. A motion to approve change of dates for September and February’s Board Meeting was made by Levan and seconded by Andrews. Approved
      6. A motion approving the purchase of five Lenovo computers for OPAC locations was made by Levan and seconded by Andrews. Approved.

    A motion to adjourn the meeting was made by Levan seconded by Sellin at 11:00am.

    The next regular meeting is scheduled for Tuesday, September 17th, 2013 at 9:30am

September 23, 2013 @ 4:00 pm

  • Minutes of the Monday, September 23rd, 2013 Meeting

    1. Call to Order at 4:10 pm by Levan. Present were Lapple, Sellin, Moore and Andrews. Zubiller and Chmielewski were also present.
    2. Melissa Fried gave a presentation on the role of an Idea Place Program Coordinator. She gave as a step by step process for developing an idea for a program. Her main role is to develop and implement programs; her main goal is to instill love of reading and learning in children through games and reading.
    3. The Minutes of the August 21st, 2013 meeting were reviewed. A motion to approve was made by Lapple and seconded by Sellin. Approved.
    4. A motion to approve Personnel Report was made by Moore and seconded by Andrews. Approved
    5. The Treasurer’s Report was reviewed. A motion to approve the monthly bills was made by Andrews and seconded by Sellin. Approved
    6. The Board received an anonymous letter against Zombie program for Teens. As per the whole Board this program should go on.
    7. The Reports were read with interest. The Board would like to see additional column in the statistics for program supply charges. Also for the Banned Books it would be nice to have a pamphlet explaining why given book was banned a little history on the decision. Using the display case would be great idea for next year’s Banned Books week. The Board would like to hear more about interaction with people from the Circulation Desk, even negative comments would work.
    8. The Mission and Goals committee did not meet.
    9. The Membership Committee did not meet.
    10. There was no Friend’s report.
    11. New Business:
      1. A motion to approve the self-checkouts was made by Sellin and seconded by Andrews. Approved.
      2. A motion to approve CD renewal for 1 year was made by Lapple and seconded by Andrews. Approved.
      3. Tutoring Policy was tabled to the next meeting.

    A motion to adjourn the meeting was made by Moore seconded by Sellin at 5:44pm.

    A notion to open an executive session was made by Moore seconded by Andrews at 5:44pm

    A motion to adjourn the executive session was made by Levan at 6:13pm

    The next regular meeting is scheduled for Tuesday, October 16th, 2013 at 9:30am

October 16, 2013 @ 9:30 am

  • Minutes of the Monday, October 16th, 2013 Meeting

    1. Call to Order at 9:38 am by Levan. Present were Sellin, Moore, Mendelson and Andrews. Zubiller and Chmielewski were also present.
    2. Jane Lapple resigned as a Board Member for the Library.
    3. A motion to appoint June Sellin as the Secretary was made by Andrews and seconded by Moore. Approved.
    4. A motion to appoint Jennifer Mendelson as a Trustee was made by Sellin and seconded by Andrews. Approved.
    5. Sonja Roese gave a presentation on Tween Department; it covers kids in 4th, 5th and 6th grade. The department has its own brand Green and Purple. One of the most successful programs for Tweens is the Movie Night where the kids get to hang out with their friends. A lot of programs will be done in schools since kids in that age group still depend on their parents to drive them to and from the Library.
    6. The Minutes of the September 23rd, 2013 meeting were reviewed. A motion to approve was made by Moore and seconded by Andrews. Approved.
    7. A motion to approve Personnel Report was made by Sellin and seconded by Andrews. Approved
    8. The Treasurer’s Report was reviewed. A motion to approve the monthly bills was made by Andrews and seconded by Sellin. Approved.Andrews left the meeting at 10:20am
    9. The Reports were read with interest. The Board would like to see programs for special needs adults and children once a month. They also had few other ideas they would like to see at the Library: senior outreach, doing a program at the Senior Center,teens volunteer to make blankets for seniors, homework help for kids and parents.Book marks should go in to the inter library loans to remind that the materials need to be
      returned on time.The Board would like to see Alexander Wu back.

      Andrews returned to the meeting at 11:10am.

    10. The Mission and Goals committee did not meet.
    11. The Membership Committee did not meet.
    12. There was no Friend’s report.
    13. New Business:
      1. A motion to approve the Tutor Policy was made by Andrews and seconded by Sellin. Approved.

    A motion to adjourn the meeting was made by Levan seconded by Andrews at 11:35am.

    The next regular meeting is scheduled for Wednesday, November 20th, 2013 at 9:30am

November 20, 2013 @ 9:30 am

  • Minutes of the Monday, November 20th, 2013 Meeting

    1. Call to Order at 9:35 am by Levan. Present were Sellin, Moore and Mendelson. Zubiller and Chmielewski were also present.
    2. Dana Amarosa gave a presentation on her responsibilities as a Librarian in the Idea Place and Teen department. In the Idea Place Dana does some of the programs for birth to 5years. In September she launched 1KB4K (one thousand books before kindergarten), so far 50 people joined. On March 28th she will be hosting the Preschool Showcase, where different preschools will come to share their informations with parents. In the Teen department Dana’s most recent success was the Zombie Library, 38 teens participated. She was also nominated by SCLS for the most successful program. Her next project is in February and her longtime dream for the Teens will be a life size Candy Land game.
      Dana also does Readers Advisory and Professional Development for both of the departments.
    3. The Minutes of the October 16th, 2013 meeting were reviewed. A motion to approve was made by Moore and seconded by Sellin. Approved.
    4. A motion to approve the Personnel Report was made by Moore and seconded by Sellin. Approved
    5. The Treasurer’s Report was reviewed. A motion to approve the monthly bills was made by Mendelson and seconded by Sellin. Approved.
    6. The Reports were read with interest. Some of the reports need to be more narrative, verbal. Also please explain accruements. The Board would like the library to reach out to Seniors and have them come here for programs. Have Vic Capputo promote it. Zubiller to follow up on programs for special needs kids and adults.
    7. The Mission and Goals committee did not meet.
    8. The Membership Committee did not meet.
    9. There was no Friends report.
    10. New Business:
      1. A motion to approve the Vote Policy was made by Levan and seconded by Sellin. Approved.
      2. A motion to amend the Health Insurance policy was made by Sellin and seconded by Mendelson. Approved.
      3. A motion to amend the Employment Status policy was made by Moore and seconded by Sellin. Approved.
      4. A motion to amend the Retirement Plan policy was made by Moore and seconded by Sellin. Approved.
      5. Shelving Quotes for Workspace area was tabled.
      6. A motion to approve Chair quotes for Inspiration Bar and Dave was made by Moore and seconded by Mendelson. Approved.
      7. A motion to approve SCLS Budget was made by Moore and seconded by Mendelson. Approved.
      8. A motion to approve a Staff Development Day for January 6th was made by Levan and seconded by Moore. Approved.
      9. Tax Audit was tabled.

    A motion to adjourn the meeting was made by Levan seconded by Moore at 11:38am.

    The next regular meeting is scheduled for Wednesday, December 18th, 2013 at 9:30am.

December 13, 2013 @ 9:00 am

  • Minutes of the Wednesday, December 13, 2013 Meeting at 9:00 am

    1. Call to Order at 9:05 am by Sellin. Present were Sellin, Moore, Levan, Mendelson and Andrews. Zubiller was also present.
    2. Upon receipt of a memo from the Director (Zubiller) regarding a personnel matter in reference to Leslie Millrod, a motion to enter into executive session was made by Moore and seconded by Mendelson at 9:10 am. Approved.
    3. A motion to adjourn executive session at 10:29 am was made by Andrews and seconded by Sellin. Approved.
    4. No actions were taken during executive session.
    5. A motion to schedule a special meeting of the Board of Trustees at 4:15 pm on 12/13/13 was made by Levan and seconded by Mendelson. Approved.
    6. A motion to adjourn at 10:31 by Andrews. Approved

December 13, 2013 @ 4:15 pm

  • Minutes of the Wednesday, December 13, 2013 Meeting at 4:15 pm

    1. Call to Order at 4:18 pm by Moore. Present were Moore, Levan, Mendelson. Andrews and Sellin were excused. Zubiller was also present.
    2. A motion to enter into executive session to discuss a personnel matter involving Leslie Millrod at 4:19 pm was made by Mendelson and seconded by Moore. Approved
    3. A motion to adjourn executive session at 4:42 pm was made by Mendelson and seconded by Moore. Approved.
    4. A motion to instruct the Library Director to terminate the employment of Leslie Millrod effective at the end of the business day December 13, 2013 was made by Levan and seconded by Moore. Approved.
    5. A motion to instruct the Library Director to deliver the termination letter as drafted by the Board of Trustees by certified return receipt mail to Leslie Millrod promptly was made by Levan and seconded Moore. Approved.
    6. A motion to adjourn was made by Mendelson at 4:45 pm. Approved.

December 18, 2013 @ 9:30 am

  • Minutes of the Wednesday, December 18, 2013 Meeting

    1. Call to Order at 9:34 am by Levan. Present were Moore and Mendelson and Levan. Sellin and Andrews were excused. Zubiller and Chmielewski were also present.
    2. Joe Giaquinto came in to do a presentation on the annual audit he performed for the Library. Report was positive and no findings for the library.
    3. The Minutes of the November 20, 2013 and December 13th, 2013, 9am and 4:15pm meetings were reviewed. A motion to approve minutes of all meetings was made by Moore and seconded by Levan. Approved.
    4. A motion to approve the Personnel Report was made by Mendelson and seconded by Moore. Approved. A motion to appoint Sonja Roese as the Department Head of the Idea Place at the salary of $50,000 effective 1/3/14 was made by Mendelson and seconded by Moore. Approved. A motion to change the rate of Sabina Trager to $16.00 per hour was made by Moore and seconded by Levan effective 1/3/14. Approved.
    5. A motion to accept the resignation of Agnes Chmielewski in the position of Business Manager effective January 3, 2014 was made by Levan and seconded by Moore. Approved. Board instructed Zubiller to post announcement of the position in local library outlets and the Southampton Press.
    6. The Treasurer’s Report was reviewed. A motion to approve the monthly bills was made by Mendelson and seconded by Levan. Approved.
    7. The Reports were read with interest. Board expressed interest in the olive oil program.
    8. A motion to accept the Tax Return/Audit as presented by Joe Giaquinto with changes made by Levan and seconded by Mendelson. Approved
    9. A motion to amend the Vacation Policy was made by Levan and seconded by Moore. Approved. RFID gates tabled for discussion.
    10. A motion to adjourn the meeting was made by Levan seconded by Moore at 11:38am.

    The next regular meeting is scheduled for Wednesday, January 15th, 2014 at 9:30am.

January 15, 2014 @ 9:30 am

  • Minutes of the Wednesday, January 15, 2014 Meeting at 9:30 am

    1. Call to Order at 9:34 am by Levan. Present were Moore, Mendelsen, Levan, Andrews and Sellin. Zubiller was also present.
    2. Robert Allard, Adult Librarian Assistant, presented to the Board. Robert Allard celebrated his 25th year at the Westhampton Free Library in August. Mr. Allard discussed the process of interlibrary loans out of the county, in New York State and out of New York State. He also discussed how the process evolved from paper to computer. Mr. Allard showed several works that were dedicated to the Westhampton Free Library and signed by authors that appreciated his assistance.
    3. The Minutes of the December 18th meeting were reviewed. A motion to approve minutes with was made by Moore and seconded by Levan. Approved.
    4. A motion to approve the Personnel Report was made by Andrews and seconded by Sellin. Approved.
    5. The Treasurer’s Report was reviewed. A motion to approve the monthly bills was made by Mendelson and seconded by Andrews. Approved.
    6. Andrews exited at 10:50 am.
    7. The Reports were read with interest. The Board expressed interest in the Friendly Snowman program and asked Zubiller to investigate holiday craft programs for Adults.
    8. Vacation Policy was reviewed and tabled to next meeting.
    9. A motion to establish a Social Media Procedure rather than a Policy was made by Moore and seconded by Levan. Approved. Zubiller was instructed to draft a procedure for social media.
    10. A motion to schedule the February Board meeting on February 19th at 9:30 am was made by Levan and seconded by Mendelson. Approved
    11. A motion to schedule a Budget meeting on March 5th at 9:30 am was made by Levan and seconded by Moore. Approved
    12. A motion to enter into executive session was made by Levan seconded by Moore at 11:36am to discuss applicants for the position of Business Manager. Approved.
    13. A motion to exit executive session was made by Levan and seconded by Sellin. Approved at 11:40 am.
    14. A motion to adjourn was made by Levan at 11:45 am..

    The next regular meeting is scheduled for Wednesday, February 19th, 2014 at 9:30am.

January 27, 2014 @ 12:30 pm

  • Minutes of the Wednesday, January 27, 2014 Meeting at 12:30 pm

    1. Call to Order at 12:35 pm by Levan. Present were Moore ,Mendelson,Levan, Sellin and Andrews. Zubiller was also present
    2. A motion to enter executive session was made by Levan at 12:37 pm to discuss applicants for the business manager position. Approved.
    3. A motion to adjourn executive session was made by Levan at 1:39 pm. Approved
    4. Meeting adjourned at 1:40 pm

January 29, 2014 @ 9:30 am

  • Minutes of the Wednesday, January 29, 2014 Meeting at 9:30 am

    1. Call to Order at 9:41 am by Levan. Present were Moore, Mendelson, Levan, Sellin and Andrews. Zubiller and Caputo were also present.
    2. Mission statement and marketing plan was discussed. Changes to the newsletter layout were proposed.
    3. Meeting adjourned at 11.15 am

February 19, 2014 @ 2:00 pm

  • Wednesday, February 19, 2014 Meeting at 2:00 pm

    1. Call to Order at 2:10 pm by Levan. Present were Moore, Mendelsen, Levan, Andrews and Sellin. Zubiller was also present.
    2. Melissa Fried presented on the first “Take Your Child to the Library Day” Over 650 people attended and the Board was pleased to hear of the success of the event and congratulated Melissa Fried on a job well done. Jennifer Pax presented an overview of projects in the works for the tween department. The Board expressed interest in the Entrepreneur Club and the Science Club and was very pleased with Jennifer Pax’s report.
    3. The minutes of the January 15th, 22nd and 29th were reviewed. A motion to approve all the minutes by Moore and seconded by Sellin. Approved.
    4. A motion to approve the Personnel Report was made by Andrews and seconded by Moore. Approved.
    5. The Treasurer’s Report was reviewed. A motion to approve the monthly bills was made by Andrews and seconded by Sellin. Approved.
    6. A motion to pay Mynor Martinez $125 for snow removal per occurrence and $375 for prior snow removal was made by Andrews and seconded by Sellin. Approved.
    7. The Reports were read with interest. The Board is pleased with Vic Caputo’s performance as our marketing consultant.
    8. Vacation Policy, Personal Days Policy, Sick Days Policy, Probationary Period Policy, Termination of Employment Policy, State Report and Wire Transfer and Online Banking Policy were reviewed and tabled to next meeting.
    9. A motion to send Jan Camarda and Nicole Turzillo to the IUG Conference not to exceed $2930 was made by Andrews and seconded by Sellin. Approved.
    10. A motion to adopt the Mission Statement of the library as follows: The mission of the Westhampton Free Library is to serve the community; cultivate knowledge; promote curiosity; and inspire lifelong learning was made by Levan and seconded by Sellin. Approved.
    11. A motion to adjourn was made by Levan at 5:00 pm

    The next regular meeting is scheduled for Wednesday, March 5th, 2014 at 9:30am.

March 5, 2014 @ 9:30 am

  • Minutes of the Wednesday, March 5, 2014

    1. Call to Order at 9:39 am by Levan. Present were Moore ,Mendelson,Levan and Sellin. Andrews excused. Zubiller was also present
    2. Draft budget discussed. No action taken.
    3. Draft policies discussed. No action taken.
    4. A motion was made by Sellin to approve state report with changes and seconded by Mendelson. Approved
    5. A motion to adjourn by Levan at 12:36 pm and seconded by Moore. Approved.

March 19, 2014 @ 9:30 am

  • Minutes of the Wednesday, March 19th, 2014 Meeting

    BOARD MEMBERS IN ATTENDANCE: Joan Levan, President; Karen Andrews, Vice-President;
    June Sellin, Secretary; Jennifer Mendelson, Trustee. EXCUSED: Maria Moore, Treasurer

    ALSO IN ATTENDANCE: Danielle Zubiller, Director and Donna Leotta, Business Manager.

    1. Call to Order at 9:40am by President Levan.
    2. GUEST: Alyssa Pilkington, P/T Children’s Librarian, gave a presentation on upcoming and ongoing events taking place at “The Idea Place”. Upcoming Events include Bilingual Traveling Tales for our Spanish speaking patrons, Mutt-i-grees in Library and Build Your Own Biosphere. Alyssa showed examples of the ongoing Drop-in craft projects for the different age groups.
    3. The minutes of the February 19th, 2014 Board Meeting and the March 5th, 2014 Budget Meeting were reviewed. A motion to approve these minutes was made by Sellin and seconded by Andrews. Approved.
    4. There was no Personnel Report.
      1. The Treasurer’s Report was reviewed. A motion to approve the monthly bills was made by Andrews and seconded by Mendelson. Approved.
      2. Mendelson expressed concern over the format of the current Check Journal report. Leotta will work on establishing clearer more concise reports for the Boards review.
    5. There was no correspondence.
    6. The Reports were read with interest. The Board requested a presentation of Hoopla and more in depth reporting from the Idea Place. Discussions ensued regarding future Broadway Trips only being to Musicals and technology education for our seniors.
    7. OLD BUSINESS:
      1. A Motion was made to create a Policy Committee consisting of Mendelson, Moore and Zubiller. Motion made by Mendelson seconded by Levan. Approved
    8. NEW BUSINESS:
      1. The Proposed Budget in the amount of $2,101,861.00 for the 2014-2015 Fiscal Year was reviewed. A motion to approve the budget was made by Sellin and seconded by Andrews. Approved. The Board would like to repeat the message from the Trustees in a Budget informational newsletter.
      2. A motion to approve the Computer Proposal was made by Levan and seconded by Sellin. Approved.
      3. A motion to approve the Tax Cap Resolution was made by Levan and seconded by Mendelson. Approved.
      4. A motion to purchase Hoopla at a rate not to exceed Freegal, $4,400.00, was made by Levan and seconded by Sellin. Approved.
      5. Mendelson proposed a “Librarian Spotlight” section in our newsletter to be written in partnership with a local journalism student. The Board was in agreement.
    9. A motion to adjourn the meeting at 11:45 was made by Levan and seconded by Sellin. Approved.

    The next regular meeting is scheduled for Wednesday, April 16th, 2014 at 9:30am.

April 16, 2014 @ 9:30 am

  • Minutes of the Wednesday, April 16th, 2014 Meeting

    BOARD MEMBERS IN ATTENDANCE: Joan Levan, President; Karen Andrews, Vice-President; June Sellin, Secretary; Maria Moore, Treasurer; Jennifer Mendelson, Trustee.

    ALSO IN ATTENDANCE: Danielle Zubiller, Director and Donna Leotta, Business Manager.

    1. Call to Order at 9:36am by President Levan.
    2. GUEST: Amelia Williams, Head of the Teen Services, gave a demonstration on “Sphero”. “Sphero” is a programmable ball that you can control with a smartphone. Amelia explained the different tasks you can do with Sphero and how this toy can spark an early interest in Robotics programs. Sphero will be utilized in the Teen Room this summer and coincides with the Library’s science theme. Four “Spheros” will be given away to lucky teen patrons this summer.
    3. The minutes of the March 19th, 2014 Board Meeting were reviewed. A motion to approve these minutes was made by Andrews and seconded by Sellin. Approved.
    4. The Board reviewed the Personnel Report. A motion to approve the Personnel Report was made by Moore and seconded by Mendelson. Approved.
      1. The Treasurer’s Report was reviewed. A motion to approve the monthly bills was made by Levan and seconded by Andrews.
      2. The Board reviewed Income and Expenses Analysis reports as well as the reports that Leotta is working on to replace the current check journal. New reports will be generated for next month’s Board Meeting.
    5. There wasn’t any correspondence.
    6. The Reports were read with interest. The Board stated that the PLA conference reports need to be shared with the rest of the staff in order to discuss and implement new ideas learned. Discussions ensued regarding our Newsletter.
    7. OLD BUSINESS:
      1. A Motion was made to approve the amended Probation Period Policy. Motion made by Sellin and seconded by Moore. Approved.
      2. A Motion was made to approve the amended Vacation Time Policy. Motion made by Andrews and seconded by Moore. Approved.
      3. A Motion was made to approve the amended Sick Time Policy. Motion made by Sellin and seconded by Moore. Approved.
      4. A Motion was made to approve the amended Personal Time Policy. Motion made by Mendelson and seconded by Andrews. Approved.
    8. NEW BUSINESS:
      1. The Board reviewed the Technology Proposal from the Teen Services Dept. for five tablets with keyboards and apps in the amount of $3,340.00 to replace the existing slow laptops. A motion to approve this purchase was made by Andrews and seconded by Moore. Approved.
      2. The Board discussed the transfer of Donation funds to the Marketing Fund and agreed that all transfers to Funds will be done at the end of the fiscal year with the closing of the books.
      3. A motion to approve the amended Employment Status Policy was made by Andrews and seconded by Sellin. Approved.
      4. A motion to send Sonja Roese, Head of Childrens Dept., to the ALA Conference in June was made by Mendelson and seconded by Sellin. Approved.
    9. A motion to adjourn to Executive Session to discuss salaries at 11:40a.m. was made by Andrews and seconded by Moore. Approved.
    10. A motion was made to come out of Executive Session at 12:18p.m. was made by Andrews and seconded by Sellin. Approved.
    11. No actions were taken and a motion to adjourn the meeting was made at 12:19 by Andrews and seconded by Sellin. Approved.

    The next regular meeting is scheduled for Wednesday, May 21st, 2014 at 9:30am.

April 30, 2014 @ 9:30 am — Marketing Meeting

  • Minutes of the Wednesday, April 30, 2014 Meeting at 9:30 am

    BOARD MEMBERS IN ATTENDANCE: Joan Levan, President; Karen Andrews, Vice-President; June Sellin, Secretary; Maria Moore, Treasurer; Jennifer Mendelson, Trustee.

    ALSO IN ATTENDANCE: Danielle Zubiller, Director and Victor Caputo, Supernova Marketing and Public Relations Consultant

    1. Call to Order at 9:34am by President Levan.
    2. The Board discussed the newsletter and marketing plan; Suggestions were made on how to increase the e-newsletter reach.
    3. Changes for the newsletter include: A masthead for the adult department section, ages added to the Idea Place page, the colors on the calendar will change to match the corresponding departments and will be more vivid.
    4. Vic Caputo reported he is working with the school to have a student write an article in the newsletter spotlighting an employee.
    5. No actions were taken and a motion to adjourn the meeting was made at 11:22a.m. by Andrews and seconded by Sellin. Approved.

May 21, 2014 @ 2:00 pm

  • Minutes of the Wednesday, May 21st, 2014 Meeting at 2:00pm

    BOARD MEMBERS IN ATTENDANCE: Joan Levan, President; Karen Andrews, Vice-President; June Sellin, Secretary; Maria Moore, Treasurer; Jennifer Mendelson, Trustee.

    ALSO IN ATTENDANCE: Danielle Zubiller, Director and Donna Leotta, Business Manager.

    1. Call to Order at 2:04pm by President Levan.
    2. GUEST: Sonja Roese, Head of Idea Place, explained the upcoming Summer Reading Program that will begin on June 30th and end on August 18th. Children will be earning wooden nickels for time spent reading and recording it online. The wooden nickels can then be cashed in for prizes. Sonja and staff will be visiting the local elementary schools to promote this and other programs being offered here this summer.
    3. The minutes of the April 16th, 2014 Board Meeting and the April 30th, 2014 Marketing Meeting were reviewed. A motion to approve these minutes was made by Moore and seconded by Sellin. Approved.
    4. The Board reviewed the Personnel Report. A motion to approve the Personnel Report was made by Andrew and seconded by Mendelson. Approved.
      1. The Treasurer’s Report was reviewed. A motion to approve the monthly bills was made by Sellin and seconded by Levan. Approved.
      2. The Board reviewed Income and Expenses Analysis reports.
    5. There wasn’t any correspondence.
    6. The Reports were read with interest.
    7. OLD BUSINESS: No Old Business.
    8. NEW BUSINESS:
      1. A motion to approve the new Board meeting calendar was made by Levan and seconded by Sellin. Approved.
      2. A motion to approve an increase in the Petty Cash Fund from $300.00 to $500.00 was made by Andrews and seconded by Moore. Approved.
      3. A motion to approve the new Book Loan Rules was made by Mendelson and seconded by Levan. Approved.
      4. A motion to approve the purchase of a new Book Scanner in the amount of $1,855.00 to be taken from the Technology Fund was made by Levan and seconded by Sellin. Approved.
      5. A motion to approve the proposal from Suburban Exterminating in the amount of $375.00 was made by Mendelson and seconded by Levan. Approved.
      6. A motion to approve the purchase of a new desk chair on NYS Contract from A.R. Kropp & Sons, in the amount of $470.00, was made by Sellin and seconded by Andrews. Approved.
    9. A motion to adjourn the meeting was made at 3:28pm by Levan and seconded by Mendelson. Approved.

    The next regular meeting is scheduled for Wednesday, June 11th, 2014 at 9:30am.

June 11, 2014 @ 9:30 am

  • Minutes of the Wednesday, June 11th, 2014 Meeting at 9:30am

    BOARD MEMBERS IN ATTENDANCE: Joan Levan, President; Karen Andrews, Vice-President; June Sellin, Secretary; Jennifer Mendelson, Trustee. EXCUSED: Maria Moore, Treasurer.

    ALSO IN ATTENDANCE: Danielle Waskiewicz, Director and Donna Leotta, Business Manager.

    1. Call to Order at 9:38am by President Levan.
    2. GUEST: Jocelyn Maningo, Adult Librarian, enlightened the Board on the features associated with “Hoopla” our new Digital Media Platform. Jocelyn demonstrated how to use Hoopla on your internet ready device to access and borrow Movies, Music and Audio Books.
    3. The minutes of the May 21st, 2014 Board Meeting were reviewed. A motion to approve these minutes was made by Mendelson and seconded by Andrews. Approved.
    4. The Board reviewed the Personnel Report. A motion to approve the Personnel Report was made by Sellin and seconded by Andrews. Approved.
      1. The Treasurer’s Report was reviewed. A motion to approve the monthly bills was made by Mendelson and seconded by Sellin. Approved.
      2. The Board reviewed Income and Expenses Analysis reports.
    5. There wasn’t any correspondence.
    6. The Reports were read with interest.
    7. OLD BUSINESS: No Old Business.
    8. NEW BUSINESS: The Board reviewed a proposal from Baldessari & Coster LLP for the June 2014 Fiscal Year End Audit and related services.
    9. A motion to adjourn the meeting was made at 11:10am by Sellin and seconded by Mendelson. Approved.

    The next regular meeting is scheduled for Wednesday, July 9th, 2014 at 9:30am.